Scout troops and youth groups

Troop software for requirements, outings, dues, and the parents behind them.

Track requirements and completions, collect permission forms, schedule outings, and keep guardians in the loop — in one private, youth-safe workspace.

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Available nowReady to use today. Golbi is independent software and is not affiliated with, endorsed by, or sponsored by the Boy Scouts of America / Scouting America or Girl Scouts of the USA. Your official advancement system of record stays your organization's own — Golbi keeps the troop's own working records and does not sync with any official system.
Who this is for

Troop leaders, committee chairs, advancement coordinators, patrol leaders, parent volunteers, and youth group organizers.

Is this right for your group?

If you're looking at scout troop management software, troop website, youth group management software, troop advancement tracking, here's exactly what Golbi does today — and what's still coming — so you can decide with no surprises.

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The practical promise

One workspace for the troop's own records — requirements, forms, dues, outings — that survives leader transitions.

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Why it matters

The work is bigger than one spreadsheet.

Requirement progress lives in binders, notebooks, and a spreadsheet only one leader knows how to open.
Permission slips come back on paper, half-signed, the night before the outing.
Dues get chased by group text, and nobody is sure who has actually paid.
Outing RSVPs are scattered across email threads, texts, and a sign-up sheet on a clipboard.
When a leader steps down, the troop's records leave with them.
The troop's records end up mixed into someone's personal email and personal cloud drive.
Outcome

What Golbi is designed to make easier.

Assign requirement checklists to scouts and review completions with the evidence attached.
Keep signed forms on file per child, so you know before the outing who is cleared to go.
Track dues and balances where only the right people can see them.
Run an outing calendar with RSVPs, sign-ups, and reminders attached to each trip.
Publish a public troop page for recruiting, without exposing a single family.
Hand the troop off cleanly when leaders change — the records stay with the troop.
Getting started

A simple path from sign-up to your first win.

Start here

Set up the troop with dens or patrols as teams.

Bring the work together

Assign requirement checklists and collect the forms each one needs.

Keep it moving

Run outings with RSVPs and volunteer sign-ups.

Close the loop

Review and approve completions, season over season.

Built for trust

Private by design, safe for families.

Requirements and checklists are live end to end — assign, complete, review, and waive, with evidence kept in context.
Minors' records are private by default, with guardian visibility built in rather than bolted on.
Free to start, so a volunteer-run troop can try it without a budget conversation.

What's ready today

Golbi is independent software and is not affiliated with, endorsed by, or sponsored by the Boy Scouts of America / Scouting America or Girl Scouts of the USA. Your official advancement system of record stays your organization's own — Golbi keeps the troop's own working records and does not sync with any official system.

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Product status

Use clear launch language.

Product status

What works now, what is planned, and what Golbi does not do.

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Public organization websites and pages
Public pages for teams, clubs, nonprofits, school programs, and community groups.
Early access
Structured website setup
Guided setup for groups that want templates instead of a blank website builder.
Early access
Forms and form inbox
Sign-up and interest forms that connect to your group records.
Early access
Form versions, exports, and response follow-up
Version history, CSV exports, response tracking, and reminders for missing answers.
Early access
People, families, and guardians
People records that can link children to parents or guardians.
Early access
Custom roles, labels, and permissions
Let each group define roles like coach, mentor, student, player, volunteer, or board member.
Early access
Membership dues list
Private admin tracking for payments, payment notes, reminders, and balances.
Early access
Requirements and uploads
Private checklists for training, signed forms, uploads, approvals, and renewals.
Early access

We only list what's actually live today. If something says Planned, it isn't ready yet — we'd rather under-promise and get it right for your members.

Related

Keep exploring.

Related reading
Requirements checklist templateDues trackingPublic website formsFor parent volunteers

Turn this workflow into a working setup.

Start with one real group, one public page, one form, one roster, one dues list, or one checklist. Add bigger workflows only after the privacy gates pass.

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