Coach checklist template.
Use this as a starting point for yearly coach, mentor, advisor, or volunteer setup. Adjust it to your sport, league, school, state, and group rules before using it with real people.
Simple steps your admins can adapt before collecting real records.
Suggested yearly coach tasks.
Do not treat uploads as approved automatically.
A private upload is only proof. A trusted reviewer should approve it, ask for changes, reject it with a reason, or waive it based on group policy. Save the review choice, reviewer, date, due date, and renewal date.
Keep coach checklist details limited.
Checklist details can reveal private information. Other coaches, members, and public visitors should not see missing training, waiver reasons, review notes, or uploaded files. If a roster needs a status, use a simple label such as eligible or not eligible.
Make coach setup repeatable without making private details public.
Set up the basics now and bring your team in when you are ready.