Template
Coach checklist template.
Use this as a starting point for yearly coach setup. Adjust it to your sport, league, school, state, and group rules before using it with real volunteers.
Template
Simple steps your admins can use right away.
Checklist
Steps
Privacy rules
ReusableUses sample data only
Checklist
Suggested yearly coach tasks.
Confirm coach contact information and emergency contact.
Sign current code of conduct or volunteer policy.
Upload yearly coaching training proof.
Confirm concussion, safety, or sport training where needed.
Complete background-check form if your group requires one.
Review communication rules for children and when guardians must be copied.
Confirm due dates for training records.
Receive admin approval before being marked eligible for the season.
Review
Do not treat uploads as approved automatically.
A private upload is only proof. A trusted reviewer should approve it, ask for changes, reject it with a reason, or waive it based on group policy. Save the review choice, reviewer, date, and due date.
Privacy note
Keep coach checklist details limited.
Checklist details can reveal private information. Other coaches, members, and public visitors should not see missing training, waiver reasons, review notes, or uploaded files. If a roster needs a status, use a simple label such as eligible or not eligible.
Make coach setup repeatable without making private details public.
Set up the basics now and bring your team in when you are ready.